– Please read the attached case study carefully and provide the answers/requirements neededin the given Case/Business Scenario.-Type a report and look at the scenario.- with out similarity
erp_comp_30007_task_2_reference_case_study_univ.pdf

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ERP(COMP 30007)-FALL-18-CW3(Case Study and Viva)-All-QP
Business Requirement – Accounts and Finance System
Overview
This case relates to East Asian University, is an emerging University in Asia,
specializing in Engineering and Technology education. The case gives information on
the business challenge and the business benefits of the ERP system.
Scenario
The Business Challenge:
East Asia University contracts the services of AKZ Integrated Solutions to automate
its Accounting and Finance transactions by incorporating the General Ledger,
Accounts Payable/Receivable, and other processes in the Accounts Deparartment.
The University has left the entire planning and design job to AKZ Integrated
Solutions. The Chairman of East Asia University mandate that the system should be
operational before the December 2022.
The Chairman of East Asia University explains the current system of Accounts and
Finance Department to the Project Manager of AKZ Integrated Solutions. The
process involves the following:

General Ledger

Accounts Receivable

Accounts Payable

Other Accounts Processes
Business Benefits of ERP System:
The expected business benefits will improve process efficiency, as noted below:

The Accounts procedure will be streamlined by automating the current
processes.
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ERP(COMP 30007)-FALL-18-CW3(Case Study and Viva)-All-QP

Automatic Update in the General Ledger

Process and Records all transactions related to the supplier of the University.

Process and Records all transactions related to the customer/student of the
University.
Question 2.1: Assume that you are the Project Manager working with AKZ
Integrated Solutions. As a first step, you need to search and recommend a suitable
ERP system for the University with proper justification why and how you chose the
vendors. Provide a proposed Project Plan with the following details:
2.1.1
A detailed proposal from at least two different ERP vendors. Each
proposal must contain the following information:

Name of ERP Vendor.

Modules included in the ERP System.

Functional and Technical Requirements of the ERP System.

Pricing Based on the Following:

2.1.2
o
Number of users
o
Number of business units
o
Languages
o
Number of Currencies
Package/Project Inclusion
o
Installation & Configuration
o
Training & Consultancy as per the Project Plan
Proposed Milestones/Timeline:
Note: Due to the large scope of the project, implementation officer should
provide a milestone/timeline/deliverable/event as per the date of
implementation date mentioned by the Chairman of East Asia University.
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ERP(COMP 30007)-FALL-18-CW3(Case Study and Viva)-All-QP
Release 1.0 (Automating the General Ledger Process)
Milestone/Deliverable/Event
Projected Start
Projected End
Date
Date
Release 2.0 (Incorporating the Accounts Payable)
Milestone/Deliverable/Event
Projected Start
Projected End
Date
Date
Note: Release 2.0 is solely dependent on the first release.
Release 3.0 (Incorporating the Accounts Receivable)
Milestone/Deliverable/Event
Projected Start
Projected End
Date
Date
Note: Release 3.0 is solely dependent on the second release.
(40 Marks)
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ERP(COMP 30007)-FALL-18-CW3(Case Study and Viva)-All-QP
Question 2.2: As a Project manager of AKZ Integrated solutions, you are being asked
by the Chairman of the University to provide a comparison and contrast between the
two vendors you recommend in Question 2.1.
(20 Marks)
Question 2.3: Critically analyze and explain the risk factors associated with
implementing the ERP system and how it should be managed and minimized in the
University.
(20 Marks)
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