Before you begin work on this assignment, be sure you have read the Case Study, and reviewed the feedback received on your Stage 1, 2 and 3 assignments.Refer to the System Recommendation Report (SRR) Table of Contents below to see where you are in the process of developing this report. In this Stage 4 assignment, you will identify a certified Electronic Health Records (EHR) system for the Midtown Family Clinic and explain how it meets the requirements, how it will improve the processes at the Clinic, and what needs to be done to implement the system within the Clinic.You will add the Conclusion to the Report. In addition, you will provide a complete final System Recommendation Report incorporating feedback from earlier stages.
Unformatted Attachment Preview
Stage 4: System Recommendation & Final System Recommendation Report
Before you begin work on this assignment, be sure you have read the Case Study, and reviewed the
feedback received on your Stage 1, 2 and 3 assignments. Refer to the System Recommendation Report
(SRR) Table of Contents below to see where you are in the process of developing this report.
In this Stage 4 assignment, you will identify a certified Electronic Health Records (EHR) system for the
Midtown Family Clinic and explain how it meets the requirements, how it will improve the processes at
the Clinic, and what needs to be done to implement the system within the Clinic. You will add the
Conclusion to the Report. In addition, you will provide a complete final System Recommendation
Report incorporating feedback from earlier stages.
System Recommendation Report
Table of Contents
Introduction (Stage 1)
Organizational Analysis and Requirements (Stage 1)
Strategic Use of Technology
Components of an Information System
Sharing Data (Stage 2)
Need to Share Data
Types of Data to be Shared
Data Interchange Standards
Ethical, Legal and Regulatory Policy Issues (Stage 3)
Table of Ethical, Legal and Regulatory Policy Issues
Addressing the Most Difficult Issue
System Recommendation (Stage 4)
Proposed IT solution
How the Proposed IT Solution Meets the Requirements
Improvements from Proposed IT Solution
Conclusion (Stage 4)
IFSM 305 Stage 4: System Recommendation 11/17/2017
System Recommendation Report (SRR), Section IV – System Recommendation
Section IV of the System Recommendation Report will propose a certified Electronic Health Record
(EHR) system to meet the Midtown Family Clinic’s strategy and meet its operational needs. In Section
IV, you will also Identify and explain the improvements the system will bring and the high-level steps
that will need to take place in order to implement the system you have proposed. For this assignment,
you will add Section IV to Sections I, II and III, as outlined below.
Stage 4 Assignment Instructions
The first step is to incorporate the feedback you received on your Stage 3 assignment, making any
needed corrections or adjustments. If you have not incorporated the feedback from your Stage 1 and
Stage 2 assignments, you should do so prior to submitting Stage 4. This assignment requires a complete
System Recommendation Report document with revisions made as needed based on the Stage 1, 2, and
3 project submissions and feedback. Note: This is a specific grading criteria in the rubric.
Using the case study and the outline listed below, develop your Section IV – System Recommendation.
Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent
A. Introduction – Introduction to this section describing what is included. (4-5 sentences)
B. Proposed IT Solution: There are many certified EHR systems available. Conduct some
research on the web and identify a system that will support the Midtown Family Clinic
and that meets the requirements you listed in Section I – Organizational Analysis and
Requirements (the Stage 1 Assignment). One easy to use site is
http://www.softwareadvice.com/ where you can enter “Electronic Medical Records” as
the search term and then select various criteria such as specialty, practice size, price,
etc. From the results presented, you can identify the names of the various systems and
then search on those directly for more detailed information. Be sure to evaluate
potential solutions to align with the needs of the Midtown Family Clinic. Identify the
vendor and the system you selected. (One paragraph)
C. How the Proposed IT Solution Meets the Requirements: Using the 10 requirements
you listed in your Stage 1 assignment (and incorporating any feedback you received),
you will now explain how the solution you have chosen fulfills these requirements.
First, insert an introductory opening sentence for this section. Then copy the entries for
the 10 requirements into the Requirements column from the table in Section I (Stage 1
Assignment). Complete the table by providing the explanations of how the system you
selected meets each requirement. (Provide an introductory sentence and copy the
table and insert information within.)
(from Functional Requirements table in Section I)
IFSM 305 Stage 4: System Recommendation 11/17/2017
Explanation of How the Proposed
System Meets the Requirement
C. Improvements from the Proposed IT Solution: Explain how the proposed IT solution
will help the Midtown Family Clinic achieve its strategic goals (one paragraph) and
improve the processes at the Midtown Family Clinic (one paragraph). (Two complete
paragraphs in total)
D. Implementation Considerations: First, insert an introductory opening sentence for this
section. Then identify whether the system will be implemented on premise or as a cloud
based service, and address each of the 7 implementation considerations below by
addressing the questions provided and identifying appropriate implementation steps.
Label each paragraph with the consideration being addressed for clarity. Some of the
information required will come from the vendor information located through your web
research. (one paragraph for each consideration)
Implementation Strategy – Will the system be implemented on premise or as a cloudbased service? Explain your recommendation for the Midtown Family Practice.
1. Vendor agreement
a. What does the Midtown Family Clinic need to do to be able to start using
b. How much will it cost to use the system?
2. Hardware and telecommunications
a. What hardware will the Midtown Family Clinic need to have in order to
implement and use the solution?
b. What kind of telecommunications will be needed for the solution, including
local connectivity inside the Clinic and Internet access?
a. What options does the vendor offer for configuring the off-the-shelf system
to the Midtown Family Clinic’s needs?
b. How will the configuration be done and by whom?
a. How will the Clinic test the system to see if it is working properly for its
IFSM 305 Stage 4: System Recommendation 11/17/2017
b. Choose one of the ten requirements in Requirements (Section C) above and
explain how this will be tested to ensure it is working properly and the
requirement is met.
5. Employee preparation – Identify what the Midtown Family Clinic will need to do in
each of the following areas to prepare the employees to use the new system:
a. Leadership (2-3 sentences)
b. Change Management (2-3 sentences)
c. Training (2-3 sentences)
6. Data migration
a. What existing data would need to be entered into the system to get
b. How might this be accomplished?
a. Who will provide updates and corrections to the system?
b. How will that be done?
E. Summary – briefly summarize the content of this section and tie the information
together for the reader. (3-4 sentences)
Conclusion: Close your System Recommendation Report with a brief summary of the key
points including the benefits the Midtown Family Clinic can expect to gain from this solution
and the alignment with its strategic objectives. This should be a “compelling call to action”
to get the Midtown Family Clinic to approve your recommendation and move ahead to
implementing the system. (One well-written paragraph.)
NOTE: This final submission should be a cohesive System Recommendation Report for the Midtown
Family Clinic. Sections I, II and III should have been updated to reflect substantive feedback received
during the grading process. The formatting should be consistent throughout the document, and the
writing should flow well from beginning to end. Headings, numbering, page numbers, and footers
should be correct for a final submission. A cover/title page should be included with the overall
document. The Table of Contents should include the full outline as shown in the graphic in the
assignments. The References page should include all references cited in the Report, in alphabetical
order and in APA format. Although you prepared this in stages, the final product should not seem to be
piecemeal or disconnected.
Formatting Your Assignment
For academic writing, the writer is expected to write in the third person. In third person, the writer
avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more
objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic
writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows
the writer to come across as unbiased and thus more informed. The Report is to be written for the
Midtown Family Clinic, and reference should not be made by name to individuals who own or work in
Write a complete, well organized paper that includes all four sections of the System
Recommendation Report. Use the recommendations provided in each area for length of response.
Content areas should be double spaced; table entries should be single-spaced. It’s important to
IFSM 305 Stage 4: System Recommendation 11/17/2017
value quality over quantity. The length for Section IV should not exceed six (6) pages in addition to
Sections I, II and III.
Ensure that the table is preceded by an introductory sentence that explains what is contained in the
table, so the reader understands why the table has been included.
For Section IV, use at least three resources with APA formatted citation and reference. One
reference must be from the vendor site for the solution you are recommending, one additional
external source, and one from the IFSM 305 course content.
Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading
Rubric below to be sure you have met content and quality criteria. Do not overlook this step. Read
your work out loud or have your computer read it to you. Fix the grammar and other areas
Submit your paper as a Word document, or a document that can be read in Word.
Your submission filename should be as follows: Lastname_firstname_Stage_4
EVALUATION CRITERIA/GRADING RUBRIC:
Note: In addition to the criteria for Stage 4, as indicated in the grading rubric, the incorporation of
improvements based on substantive feedback (any significant problems with content) from the
previous stages will also be evaluated.
solution that will
processes at the
Clinic and aligns
derived from the
< 60% Far Above Standards 5 Points Above Standards Meets Standards Below Standards 4 Points 3.5 Points 3 Points Well Below Standards 0-2 Points Provides effective introduction and summary to Section IV; is clear, logical, derived from the Case Study; demonstrates a sophisticated level of writing. 18-20 Points Provides an introduction and summary to Section IV; is clear, logical, and derived from the Case Study. 16-17 Points 14-15 Points 12-13 Points 0-11 Points Identified appropriate solution that strongly meets needs of the Clinic; clearly derived from the Case Study; demonstrates sophisticated analysis and writing. Identified appropriate solution that aligns with needs of the Clinic; clearly derived from the Case Study and demonstrates effective analysis. Identified possible solution that relates to needs of the Clinic; derived from the Case Study. Missing IT solution or alignment with needs of the Clinic; and/or are not related to the Case Study, and/or the solution is clearly inappropriate. Extremely incomplete, or not related to the Case Study. Provides an introduction and summary to Section IV; is adequate, and derived from the Case Study. IFSM 305 Stage 4: System Recommendation 11/17/2017 Not clear, logical and/or derived from the Case Study. Or, either the introduction or summary is not included. Possible Points 5 Not included, or demonstrates little effort. 20 5 How the Proposed IT Solution Meets the Requirements How the proposed IT solution meets the 10 requirements Improvements from the Proposed IT Solution Strategic goals and improves processes at the Clinic Implementation Considerations An introduction and all areas (vendor agreement, hardware/ telecom, configuration, testing, employee preparation, data migration, system use, and maintenance) Conclusion Summarizes the SRR and provides a compelling explanation of benefits to be gained 18-20 Points 16-17 Points 14-15 Points 12-13 Points 0-11 Points Complete, compelling and related to the Case Study; an effective introduction is provided; demonstrates sophisticated analysis and writing. 5 Points Complete and related to the Case Study; an effective introduction is provided; demonstrates effective analysis. Provided and related to the Case Study; an introduction is provided. Incomplete, inaccurate and/or not related to the Case Study. Very incomplete, or missing, or many are incorrect. 4 Points 3.5 Points 3 Points 0-2 Points Clear, complete, strongly related to the Case Study and demonstrates a sophisticated level of writing. Clear, complete, and related to the Case Study. 18-20 Points 16-17 Points Clearly and thoroughly included introduction and covered all areas, strongly derived from the Case Study, and demonstrates sophisticated analysis and writing. 5 Points Provides strong, clear and concise summary; appropriately; demonstrates sophisticated analysis and writing. Clearly covered and included introduction and all areas, derived from the Case Study, and demonstrates effective analysis and writing. 4 Points Provides clear summary; demonstrates effective analysis and writing. Explanations provided. 14-15 Points Incomplete, and/or are not related to the Case Study. 0-11 Points All areas not covered, and/or are related to the Case Study. Very incomplete, inaccurate or missing. 3.5 Points 3 Points 0-2 Point Provides summary. Lacks sufficient information to provide sufficient summary. IFSM 305 Stage 4: System Recommendation 11/17/2017 5 Missing explanations or very minimal effort is shown. 12-13 Points Covered and included introduction and majority of areas and related to the Case Study. 20 20 5 Very incomplete or missing. 6 Research Three or more sources--one source from the vendor for the proposed solution, one from within the IFSM 305 course content and one external (other than the course materials) Complete System Recommendatio n Report incorporation of feedback received during the grading process Format 9-10 Points Three required resources are incorporated and used effectively. Sources used are relevant and timely and contribute strongly to the analysis. References are appropriately incorporated and cited using APA style. 9-10 points 8.5 Points 7.5 Points 6.5 Points 0-5 Points At least three sources are incorporated (vendor, course content and internal) and are relevant and somewhat support the analysis. References are appropriately incorporated and cited using APA style. Missing vendor resource, and/or less than 3 resources properly incorporated, and/or reference(s) are not cited using APA style. A source may be used, but is not properly incorporated or used, and/or is not effective or appropriate; and/or does not follow APA style for references and citations. No course content or external research incorporated; or reference listed is not cited within the text 8.5 Points 7.5 Points 6.5 Points 0-5 Points May be lacking sufficient revisions based on feedback and/or lack a cohesive presentation and flow. Lack of incorporated feedback, continuity of flow and presentation of final information. No incorporated feedback and/or not well compiled and presented as a cohesive document. Document is a very effective and cohesive assemblage of the four sections, is well formatted and flows smoothly from one section to the next. 5 Points Document is a good assemblage of the four sections with appropriate formatting and flow. 4 Points 3.5 Points 3 Points 0-2 Points Very well organized and is easy to read. Very few or no errors in sentence structure, grammar, and spelling; doublespaced, written in third person and presented in a professional format. Effective organization; has few errors in sentence structure, grammar, and spelling; doublespaced, written in third person and presented in a professional format. Some organization; may have some errors in sentence structure, grammar and spelling. Report is double spaced and written in third person. Not well organized, and/or contains several grammar and/or spelling errors; and/or is not double-spaced and written in third person. Extremely poorly written, has many grammar and/or spelling errors, or does not convey the information. TOTAL Possible Points IFSM 305 Stage 4: System Recommendation 11/17/2017 10 10 5 100 7 Running head: SHORTENED TITLE IN ALL CAPS Stage 4: System Recommendation & Final Systems Recommendation Report Student First Name Last Name M.I. University of Maryland University College IFSM 305 Professor Pace October 10, 2017 1 SHORTENED TITLE IN ALL CAPS (Without Running head) 2 System Recommendation & Final Systems Recommendation Report Frequently, people find it hard to format papers according to the American Psychological Association’s (2010) guidelines for formatting. But most studies (Gass, Svetics, & Lemelin, 2003; Loewen, 2005; Polio, Mackey, & McDonough, 2004; Sueyoshi & Hardison, 2005) were originally formatted in APA style, demonstrating that it can be done. Here is a quote from Paula Winke (personal communication, January 19, 2011) about it. I think I can say, in about 45 words (note that if you have more than 40 words in your quote, you have to format it as an in-block quote), that formatting papers according to the APA 6th edition is a real piece of cake. Here is a way to do it that is quick, easy, and will save you a lot of time. Basically, download my APA formatted template for word (APAFormatTemplate_v2), save it in your Word template folder, and use it when you write your papers. Proposed EHR Solution Provide a summary narrative for the reader surrounding the EHR technology solution selected in stage 3 and the explanation of functionality and capabilities in support of the UMUC Clinic. Ensure the overview is clearly appropriate and adequately explained as a lead into the detailed sections below. Ensure you are using course vocabulary and demonstrates understanding of course concepts, analysis, and/or critical thinking. EHR Functionality Provide a detailed narrative for the reader surrounding more the functionality of the EHR solution. Midtown Famliy Clinic Solution Explain in detail what the EHR is expected to do for the Midtown Family Clinic. Think SHORTENED TITLE IN ALL CAPS (Without Running head) 3 about the objectives you stated in the process flows and ensure you address each problem area identified across the UMUC Clinic. You must provide enough information here so that it is clear that your explanations in the table that follow apply to your proposed solution. Vendor agreement. What does the Midtown Family Clinic complete before the new EHR platform is up and running? How much will it cost to use the system? Configuration. What options does the vendor offer for configuring the off-the-shelf system to the Midtown Family Clinic's needs? How will the configuration be done and by whom? Hardwa ... Purchase answer to see full attachment